Change Coming to ePERs Monthly Uncertified by Org Report
Every month, a report called “Uncertified ePERs by Org” is sent out via automated email to the department’s assigned fiscal manager. An update is being made to the report’s results to include ePERs with status of Hold, which were previously excluded.
Why We Are Updating the Report
Guidance & Contact Info
- For more guidance, review the Electronic Personnel Effort Reports (ePERS) page.
- For help with ePERs holds, contact: epers@colorado.edu.
We have encountered many ePERs with Hold status were often not addressed until award closeout, which can result in changes to the final expenditure amounts. In some cases, this may lead to a refund to the sponsor or expenses that are unable to be recovered. By including ePERs with Hold status in this monthly report, we hope to encourage earlier conversations within departments and with the RFS Effort and Cost Management Accountant.
What Departments Should Expect
Departments that receive the “Uncertified ePERs by Org” reports should be aware that older ePERs may now appear in future reports due to the inclusion of ePERs with Hold status.
Common Causes of ePERs Holds
ePER Holds are generally caused by a few main issues:
- overpayments that are repaid then allocated to the wrong earn dates
- overpayments that are repaid then allocated to the wrong speedtype, thus not the speedtype the overpayment occurred
- ePERs with salary over the NIH salary cap
Resolving these ePER Holds requires actions such as Payroll Expense Transfers (PETs) and/or Manual Check adjustments. RFS can obtain the directions necessary to assist with those corrections.